The IRS has implemented split disbursement and salary offset procedures for the government travel cards. Our Customer Service Center Reduced spending limits on travel cards during periods of non-travel status. Information regarding the split disbursement feature in ETS is available on the IRS Source website by, selecting Travel card payment methods. Travel Time Pay Rules in California (2023): The Ultimate Guide Program Effectiveness: The Credit Card Services measures the effectiveness of travel card program oversight by performing continuous reviews of account data and monthly and quarterly reviews of travel card transactions to measure compliance and mitigate the risk of fraud and abuse. 0000004335 00000 n
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MCC templates are an element of the system of internal controls for the credit card program, designed to reduce the potential for inappropriate credit card use. It applies to IRS employees who perform official government travel and supervisory and administrative personnel who direct, or review and approve, official travel or reimbursement of travel related expenses. 0000004421 00000 n
Assisting travel cardholders with travel card account maintenance changes. 498 28
Information regarding the dispute process is available on the IRS Source website by, selecting Incorrect charges. Travel cardholders must provide their American Bankers Association (ABA) routing number, account number and dollar amount. The designated IRS employee is responsible for making travel arrangements and completing the manual travel authorization form. 458 0 obj
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If an employee's travel card account has been suspended or cancelled for non-payment and, then, the employee is required to travel, the following sources of payment for allowable travel expenses are authorized: CBA for common carrier transportation expenses only, Personal funds/personal charge cards, except for purchases of common carrier tickets over $100. debtandclaims - Defense Finance and Accounting Service 0000019352 00000 n
New employees who have not yet obtained their own travel card. The ETS is for official government travel only. A new travel card applicant is an employee who has not had a government-issued travel card within the last 12 months. 0000001491 00000 n
Selection for salary offset is made at the government credit card contractors discretion using established collection criteria. As a result, the actual available card limit fluctuates as charges and payments are posted. Travelers should ensure that: If using ETS, the method of reimbursement should reflect CBA on the transportation ticket and the CGE fee. Billing cycle - The period of time commencing on the fourth day of the month and ending on the third day of the following month. Delinquent account - Individually billed account with a balance due that remains unpaid for a period of 61 days or more from the closing date of the statement of account on which the charges first appeared. Page Last Reviewed or Updated: 29-Jul-2021, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Authorized Centrally Billed Account Users, Individually Billed Account Travel Card Program, Mandatory Use of Individually Billed Account, Exemptions to Mandatory Use of Travel Card Policy, Exemption for Mandatory Use for International Travel, Payment Sources for Travelers with Exemptions, National Treasury Employees Union Use of the Travel Card, Relocation Employees (Special Privileges), Cash from Automatic Teller Machines Access, Record Retention Period for Travel Card Documentation, Travel Vouchers: Relationship to Travel Cards, Payments Returned for Non-Sufficient Funds, Salary Offset for Undisputed Travel Card Debt, Authorized Uses of the Centrally Billed Account, Unauthorized Uses of the Centrally Billed Account, Centrally Billed Account Ticket Authorization Process, Treasury Inspector General for Tax Administration. If an account is unpaid 61 days from the statement closing date on which the charge(s) first appeared, the government credit card contractor will suspend the cardholders travel card account and the travel cardholder will not be able to use the travel card. If an account remains unpaid for 151 days from the closing date of the statement period on the statement of account, the government credit card contractor may report the delinquency to the credit bureaus and it will appear on the travel cardholders personal credit history. Travelers must pay any remaining travel card charges from a trip that was not directed via split disbursement to the government credit card contractor in ETS. Duluth will also note the total cost of a round-trip official travel fare on the itinerary/invoice, to be used on Form 15278, Cost Comparison worksheet. A. Expenses charged to the CBA should not be approved for reimbursement to the traveler. Charging travel expenses of several travelers on one travel card. Added text The cardholder must contact the hotel to cancel their reservation.. 0000015604 00000 n
Information regarding electronic credit checks is available on the IRS Source website by, selecting Credit Check. Initiating and completing the dispute resolution process when unauthorized or erroneous/duplicate charges appear on the statements of account. Providing CBA expenditure information to the business units. Cash from ATMs is only authorized for expenses that cannot be charged to the travel card while in official IRS travel status. All employees are required to obtain and use the travel card for required travel expenses unless they qualify for an exemption as outlined in IRM 1.32.4.2.1.1. L. No.105-264). The TMC will issue the CBA ticket and notify Credit Card Services of the emergency issuance. Exceptional dedicated customer services, wherever you are. A directorate of the Defense Support Services Center, under the Defense Human Resources Activity, An official website of the United States government, Government Travel Charge Card Regulations , Overseas COLA Spendable Income Tables Alt, Government Travel Charge Card Regulations [PDF, 46 pages], Travel and Transportation Reform Act of 1998 [PDF, 9 pages], Hosted by Defense Media Activity - WEB.mil. The traveler must then contact the ERC and request expedited assistance to obtain approval to use the CBA and acquire the transportation ticket. IV. The cardholder must contact the hotel to cancel their reservation. a. Instruction. The government credit card contractor will not reinstate an account that has a history of payments returned for non-sufficient funds. Restricted spending limits during expected periods of inactivity or misuse. (12) IRM 1.32.4.2.7.4.2 (5), Making/Expediting Payment, deleted text Travel cardholders using this optional payment method will incur a transaction fee. Reply . Relocation travel - Tickets for common carrier transportation authorized for an IRS employee's spouse for travel associated with house hunting can be charged to the CBA. Mandatory Use of the Government Travel Card. The renewal card will require activation. The travel card should be used to the maximum extent possible to charge travel expenses. TREASURY Travel cards with air, lodging, and/or rental car transactions without meal spend may be flagged for policy noncompliance. Manual travel voucher records may then be destroyed according to the guidelines for records retention and disposition. The Letter of Understanding between the director, Workforce Relations Division, and NTEU defines hardship as employees who have a history of personal or work-related credit card problems and employees whose religious tenets object to the use of credit cards in general. Merchant category code templates - A grouping of MCCs assigned to each individually billed travel cardholder's account based on the travel cardholder's anticipated purchasing activity. Standard travel cardholders can establish or change their cards PIN at any time by calling the government credit card contractor. Information and procedures regarding account maintenance changes are available on the IRS Source website. The remaining charges should be paid by the statement of account due date. Activation instructions will be provided on a sticker affixed to the renewal card. Card limit - The maximum cumulative amount that can be charged to an individually billed government travel card in any one billing cycle. Travel cardholders are responsible for disputing timely any incorrect or unauthorized charges that may appear on their statement of account. (2) IRM 1.32.4.1.6, Terms/Definitions, deleted the definition for Infrequent Travel. and provide the employee due process in compliance with 41 CFR 301-54.100 prior to salary offset; Sign the form. Travelers may review the justification and/or status of a pending request by selecting Digital Signature from the pull-down list located at the bottom of the ETS screen. Cardholder Reference Edition - U.S. Department of Defense Salary Offset Reporting System (SORS) - media.defense.gov The traveler must provide the following information immediately after the trip is cancelled: Date the TMC confirmed cancellation and/or date paper ticket was returned for refund; and. The manager will complete the Request for Consideration of Reinstatement Form and forward it to Credit Card Services. A supervisor signature is also required at most agencies. The traveler will use ETS to complete and sign a travel authorization. New employees who are exempt until they obtain a government travel card. government travel card Travel cardholders receive a statement from the government credit card contractor if there is activity on the account or an outstanding balance, unless the travel cardholder has selected "Go Paperless" on the government credit card contractors website. A comprehensive guide to travel time pay rules in Californiawhen employees are entitled to be paid for travel time and how to recover those lost wages. Federal Register :: Salary Offset Risk Mitigation | GSA Smartpay If the travel card becomes worn, damaged, or defective in any way, the travel cardholder can order a replacement card by contacting the government credit card contractor at the telephone number listed on the back of the card. PINs are used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. Travel authorization - An electronic or written document submitted for approval to authorize official travel. Cardholders are not required to report to Credit Card Services if they are transferring to a new IRS organization. The statement of account will show the total amount due and the payment due date. (1) This section establishes FMS's procedures for the centralized offset of Federal salary payments to collect delinquent The option of consenting to an electronic review by the government credit card contractor is offered at the end of the travel card self-study training course. Disapproved (returned) CBA transportation requests - Current travel cardholders who selected CBA as the method of payment for transportation in ETS and were disapproved, must cancel the current transportation reservation and create a new reservation using their travel card. Process of dividing a travel voucher reimbursement between the credit card contractor and the traveler. This generally, will occur two to four weeks prior to the expiration date. This coverage will be secondary to the Common Carriers liability and only for the amount not covered by them. The collection of an undisputed, delinquent travel card amount via direct deduction from a travelers payroll account. Answer: (1) Split Disbursement (2) Salary Offset (3) Mission Critical Status (4) Reduced Payment Plan 22. When the call is completed, the card will be activated and ready for use. Information regarding the training and application process for obtaining a travel card is available on the IRS Source website by, selecting New travel card requests. The document is stamped in ETS and the traveler receives a general email message indicating the status.